‘A grey fleet vehicle is one owned and driven by an employee for business purposes. The employee is reimbursed on a pence per mile basis for using their private vehicle on business journeys. Vehicles used by employees under cash allowance schemes are considered grey fleet too’ British Vehicle Rental and Leasing Association (BVRLA)

The number of companies relying solely on their own fleet of vehicles to provide mobility for their employees has been declining for several years. Conversely, the number of employees using their own vehicles for business purposes has increased significantly.

Companies have a legal obligation to ensure that grey fleet vehicles are:

  • Reasonably safe to use
  • Fit for purpose
  • Lawfully on the road


  • Give you the tools to minimise your risk, streamline processes and be legally compliant with regard to Company Fleet and/or Grey Fleet
  • Provides a clear audit trail to demonstrate that as an employer, you are addressing statutory obligations
  • In addition, tailored E-Learning program can be adopted to further minimise exposure to corporate risk by addressing driver attitude and behaviour

Driver Licence Check
Super-fast, secure link directly to the DVLA that allows our system to store driver licence info
Monitors a driver’s eligibility to drive and current entitlements
Checks the driving licence for endorsements, penalty points and convictions

Vehicle Check
Automated weekly vehicle checks – including vehicle tax and MOT
Records compliance-critical vehicle information including age of the vehicle, CO2 emissions, engine size and other V5C information using the vehicle registration number
Vehicle data also includes the manufacturer’s recommended service interval guidelines plus ability to record mileage
Insurance checks and verification available

Driver E-Learning
Initial driver induction assessment analyses attitude and behaviour
Following results of the induction assessment, drivers are provided with a personalised learning journey to complete
20+ modules available covering areas such as driving in cities, adverse weather conditions, road rage, speed awareness and many more
Driver direct communications for a seamless approach requiring little intervention

If you require further information, or are interested in receiving a quotation, please contact Safedrive on 01952 298990. Alternatively, you can contact us via our Contact page, or email us here.

March 25, 2021

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